Case and Prosecution Workflow

Case register workflow

1. Open Case Register.
2. Search using either:
3. General search — matches weighing reference or case number
4. Vehicle Reg field — dedicated plate-number search; space-normalised so KCX091X and KCX 091X return the same results
5. Open the case details panel and review:
6. violation context
7. legal references
8. vehicle and operator details
9. yard/hold linkage
10. Add/update notes.
11. Choose next action:
12. escalate to prosecution
13. escalate to case management
14. request special release

Case management (court/escalation lifecycle)

1. Open Case Management.
2. Open target case from queue.
3. Manage legal workflow in sequence:
4. assign parties
5. manage subfiles
6. schedule hearings
7. attach documents
8. track warrants
9. complete closure checklist

Prosecution and invoicing workflow

1. Open Prosecution.
2. Open prosecution item for the selected case.
3. Validate charges and legal basis.
4. Generate invoice.
5. Initiate settlement via available payment channel.
6. Verify success and downstream receipt generation.

Joint liability — driver and owner charges

Under the Kenya Traffic Act Cap 403 and the EAC Vehicle Load Control Act, the registered owner and the driver are jointly and severally liable for overload offences. TruLoad reflects this in how charges are calculated and displayed.

How charges are calculated

The fee schedule (stored in AxleFeeSchedules) gives the per-party amount for each overload band:

What	Formula
Per-party fee	Fee band lookup (overload kg × conviction number)
Total billed	Per-party fee × 2 (driver + owner)

The prosecution DTO exposes both values:

Field	Meaning
perPartyFeeKes / perPartyFeeUsd	Amount each party owes individually
totalFeeKes / totalFeeUsd	Combined liability (what appears on the invoice)

Repeat offenders

A vehicle with a prior conviction within 12 months is treated as a second offence. TruLoad selects convictionNumber = 2 from the fee schedule, which encodes the increased rate (typically 2× the first-offence band under Cap 403). No additional multiplier is applied on top of the band — the fee schedule is the single source of truth.

Practical example

Scenario	Per-party fee	Total billed
First offence, 5 000 kg GVW overload (Cap 403)	KES 5,000	KES 10,000
Second offence (within 12 months), same overload	KES 10,000	KES 20,000

Payment and closure handoff

1. Confirm payment success state.
2. Confirm receipt record is created.
3. Return to case flow for memo/reweigh/closure where required.